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Appendix: Change Log

The lists below outline the location and nature of revisions, deletions or additions made to the SUNY Cortland Handbook, published in August of each year. Note: The change log was first adopted in 2021. Earlier editions are available on the archive page.

2023

Introduction

No changes.

Part One

  • 130.08 Standing Committees Advisory to the President
    • Section VIII Information Resources Advisory Council: Made changes to membership roster and changed office names to reflect updates. Added an expanded function of the council.
    • Section X Information Resources Security Advisory Council: Added a new council.
  • 150.04 Bylaws of the SUNY Cortland Graduate Faculty
    • Article IV, Section B: Elections and Term of Office: Added a new third item to the list that reflects the process for filling open seats.
  • 180 Cortland Student Governance: Removed an outdated link to the Student Government Association constitution and replaced it with a link to the SGA website.

Part Two

  • 210.03 Leave of Absence: Changed "February" and "September" titles to "spring semester leave of absence" and "fall semester leave of absence," respectively.
  • 220.02 Responsibility of Faculty: Changed "Office Hours" to reflect the language of a policy agreed to by UUP and President Clark in 1994.
  • 270.04 Smoking regulations. Section removed as it is now covered by Chapter 496: Tobacco- and Nicotine-Free Campus Policy.

Part Three

  • 390 SUNY Cortland Recognition of Fraternities and Sororities
    • 390.02 GPA Requirements: Modified language to note that grade verification will be done by Campus Activities and the Corey Union Office.
    • 390.03 Incoming Transfer Policy: Section renamed from "Transfer Pledge Policy." Revises language on how documentation should be submitted to Campus Activities and the Corey Union Office.
    • 390.04: Affiliation with Banned and/or Underground Groups: Heading renamed from "Affiliation with Banned Greek Organizations."

Part Four

  • 410: Admission and Registrar's Office Policies: Removed all references to the office's prior title: "Student Registration and Records Services."
  • 410.03 Educational Opportunity Program Students: Removed outdated eligibility information and added a link to current information on SUNY.edu.
  • 439.05 Event Creation and Management for Featured Events: Removed a line that had split responsibilities for event consideration between the Marketing and Communications offices.
  • 440 Policies for the Use of University Facilities
    • 440.01 Priority in the Use of University Facilities: Added language to reflect Spring Fling and the Recreation Conference as examples.
    • 440.02 Appropriate Use of University Facilities: Removed language about the intent of the policy and the primary purpose of the university.
    • 440.04 Administrative Policy on Conferences: Responsibilities have been changed to reflect new roles for the director of Campus Event Management. Removed a charge of $1 per paid registrant for non-faculty, staff and students for department or office-initiated events.
    • 440.12 Responsibilities of Sponsoring Department: Reflects responsibilities for the director of Campus Event Management.
    • 440.13 Major Events: Reflects responsibilities for the director of Campus Event Management.
    • 440.14 Guidelines for Sponsoring Events that Require Extraordinary Security Arrangements: Removed a requirement for event sponsors to be members of the SUNY Cortland community.
    • 440.19 Use of the Student Life Center: Changed the age limit for faculty/staff dependent college students from 24 to 26.
    • 440.20 Summer Sports Camp: Reflects responsibilities for the director of Campus Event Management.
    • 440.24 Late Night Programming: Reflects responsibilities for the assistant director of Campus Activities.
    • 420.26 Use of Facilities by Third Parties for Free Speech: Removed references to outdated dining facility names and pro football training camp. Reflects responsibilities for the director of Campus Event Management.
    • 440.27 SUNY Cortland Registered Student Organization Procedures: Removed references to "conferences" in sections III.1 and VII.
  • 441 Facilities Historical Preservation Committee: Section removed as committee structure no longer exists.
  • 460.13 How to Obtain Records: Reflected the change of responsibilities to the President's Office from the Communications Office.
  • 485.01 Military Access to Campus: Noted that the request for access be made to the director of Campus Event Management.

Part Five

  • 500.02 The Help Center. The section has been relocated to section 515.02.
  • 510 Library
    • 510.02 Character of the Collection: Updated the current size of the collection.
    • 510.03 Materials Selection: Changed the title of "bibliographer" to "librarian."
    • 510.05 Loan Policy: Added language to reflect "borrowers" in addition to "faculty." Clarified language about fine/replacement fees for faculty.
    • 510.07 Reserve Section/Course Reserves: Added a short term loan period of three hours or three days.
    • 510.09 Design Help: Changed title from "Instructional Design Help."
  • 515 Campus Technology Services
    • 515.02 The Help Center. Section relocated from 500.02. Numbering has changed for the sections that follow: PC and Mac Services is now 515.03; Academic Technology Services is now 515.05; Media Services is now 515.05; Technology and Training Services is 515.06).
  • 517 Information Systems and Security.
    • Section renamed from "Systems Administration and Web Services."
    • 517.05 Programming and Integrations. Section renamed from "Web Services and System Administration."
    • 517.06 Information Systems. Section renamed from "Administrative Computing Services." Added a line that reflects that the office is responsible for "the planning, design, integration, implementation, security maintenance and administration of Banner and Oracle databases."
    • 517.07 Enterprise Application Services. Section removed.

Part Six

  • 625: Registrar's Office: Removed usage of the office's former name.
  • 640.03 SUNY Cortland Advisement Philosophy and Guidelines: Moved to Undergraduate Catalog Academic Policy A.02.
  • 645.03 Academic Policy Regarding Study Abroad: Moved to Undergraduate Catalog and Graduate Catalog study abroad pages. 

Part Seven

  • 745 Student Development Services
    • 745.02 Conley Counseling and Wellness Services. Office renamed "Prevention Education" from "Substance Abuse Prevention and Education."
    • 745.04 Disability Resources Office. Added a hyphen to "self-advocates."
    • 745.05 Career Services. Section has been rewritten to reflect an expanded scope of general functions and includes a list of linked policies related to the office.
  • 775 Division of Institutional Advancement
    • 775.02 Communications. Edits reflect records access moving to the President's Office; the current length of Columns; the name change from Moments to Red Dragon Tales; and responsibilities for social media and the visual messaging system.
    • 775.03 Marketing. Changes reflect an expanded definition of the office's responsibilities and functions.
    • 775.04 Sports Information. Removed outdated information about a sports results hotline and added updates on the office's work and function.

Part Eight

No changes.

Organizational Chart

  • Human Resources now reports to the vice president for finance and management.
  • Removed Special Events coordinator from reporting to the chief of staff. Added director of Campus Event Management, reporting to the vice president for finance and management.
  • Changed reporting responsibilities in Institutional Advancement, with the executive director of Alumni Engagement reporting to the associate vice president.
  • The Institute for Civic Engagement now reports to the assistant vice provost for student achievement rather than directly to the provost and vice president for Academic Affairs.
  • The director of Corey Union and Campus Activities was moved to the box of directors reporting to the vice president for Student Affairs. The box for campus activities and sport facilities was removed.
  • Changed the name of "Student Registration and Records Services" to "Registrar's Office."

2022

Introduction

No changes.

Part One

  • 150.03 SUNY Cortland Faculty Bylaws: Added Africana Studies Department to (VI)(A)(2)(b); updated name of Professional Faculty Affairs Committee and moved President’s Office from first to sixth bullet in (VII)(B)(1)(d).

Part Two

  • 240.02 Structure of Consultative Committees: Replaced section “A. For the President of the University.” Previous editions had language approved by SUNY Board of Trustees 1997; updated to most recent version (2016).

Part Three

  • 330 Student Conduct System: Updated links for Student Code of Conduct and Related Policies.
  • 360.05 Other Drugs: Replaced “marijuana” with “cannabis.”

Part Four

  • 410 Admission and Student Registration and Record Services Policies
    • 410.04 Advanced Placement and Credit for Equivalency Examinations: Moved to Undergraduate Catalog E.01: Sources of Transfer Credit.
    • 410.05 Moved to Undergraduate Catalog E.03: General Education Requirements and Waivers for Transfer Students.
    • 410.06 Credit Hour System: Moved to Undergraduate Catalog B.02 and Graduate Catalog P.04.
    • 410.07 Changed of Undergraduate Major: Moved to Undergraduate Catalog A.04 Change of Major and A.05 Changes in Degree Requirements.
    • 410.08 Eligibility for Student Teaching and Fieldwork: Moved to Undergraduate Catalog Section C Policies Related to Participation in Early Field Experiences, Student Teaching and Internships, and Graduate Catalog Section R Policies Related to Participation in Early Field Experiences, Student Teaching and Internships.
    • 410.09 Auditing Courses: Moved to Undergraduate Catalog B.09.
    • 410.10 Academic Credit from Other Colleges: Moved to Undergraduate Catalog E.01: Sources of Transfer Credit.
    • 410.11 Class Attendance for Students and Faculty: Part A: Students moved to Undergraduate Catalog B.04 Class Attendance. Parts B: Faculty and C: Class Attendance not affected.
    • 410.14 Course Schedule Changes: Moved to Undergraduate Catalog B.08 and Graduate Catalog P.06.
    • 410.16 Undergraduate Academic Course Reset Policy: Moved to Undergraduate Catalog F.05.
  • 415 General Academic Policies and Regulations
    • 415.01 Grading System: Moved to Undergraduate Catalog Section I and Graduate Catalog Section S.
    • 415.02 Quality Points/Grade Point Average: Moved to Undergraduate Catalog D.07 and Graduate Catalog O.05.
    • 415.03 Examination Policies: Added paragraph at end about final examinations for online/hybrid courses.
    • 415.04 Missed Final Examination, Make-up Examination: Changed “dean” to “associate dean.”
    • 415.05 Reporting of Grades: Moved to Undergraduate Catalog D.04 and Graduate Catalog O.05.
    • 415.06 Retaking of Courses: Moved to Undergraduate Catalog B.11 and Graduate Catalog N.11.
    • 415.08 Dean’s List: Moved to Undergraduate Catalog D.08.
    • 415.09 President’s List: Moved to Undergraduate Catalog D.09.
    • 415.10 Part-Time Student Award for Academic Achievement: Moved to Undergraduate Catalog D.10.
    • 415.11 Academic Standards, Good Academic Standing, Probation and Dismissal: Moved to Undergraduate Catalog D.12 and Graduate Catalog O.02.
    • 415.12 Academic Probation Policy: Moved to Undergraduate Catalog D.12 and Graduate Catalog O.02.
    • 415.13 Class Year Determination:  Moved to Undergraduate Catalog B.01.
    • 415.14 Readmission: Moved to Undergraduate Catalog F.03.
    • 415.15 Academic Standards for Educational Opportunity Program (EOP) Students:  Moved to Undergraduate Catalog D.13.
    • 415.16 Withdrawal from SUY Cortland: Moved to Undergraduate Catalog F.01 and Graduate Catalog N.09.
    • 415.18: Transcripts of Record: Moved to Undergraduate Catalog A.08 and Graduate Catalog P.03.
    • 415.21: Moved to Undergraduate Catalog H.02.
    • 415.22 Graduation with Honors: Moved to Undergraduate Catalog H.01.
    • 415.23 Honors Convocation Awards: Moved to Undergraduate Catalog G.03.
    • 415.24 Residence Requirement for Graduation: Moved to Undergraduate Catalog E.02.
    • 415.26 Academic Nomenclature: Moved to Undergraduate Catalog Terminology Guide and Graduate Catalog Terminology Guide.
  • 440.07 Facility Use Terms and Conditions: Expanded to address banners, free-standing displays, lawn signs, posters, decorations and advertisements. 
  • 482.01 Access to Legal Council: Under Division of Student Affairs, replaced “assistant vice president” with “associate vice president” and “university physician” with “medical director.”

Part Five

  • 500.01 General Purpose: Removed Administrative Computing Services.
  • 500.03 Instruction Technologies and Design Services: Deleted (information is repeated in 510.09).
  • 510.02 Character of the Collection: New paragraph added expanding description.
  • 510.03 Materials Selection: New paragraph added expanding description.
  • 510.04 Library Services: Multiple additions and deletions.
  • 510.05 Loan Policy: New paragraph added expanding description.
  • 510.07 Reserve Section: Title changed to “Reserve Section/Course Reserves” and new first sentence added.
  • 510.08 Teaching Materials Center: Description expanded.
  • 510.09 Instructional Technologies and Design Services: Description expanded.
  • 515.04 Media Services: New for this edition.
  • 515.05 Technology Training Services: New for this edition.
  • 517 Administrative Computing Services: Combined with 518 Systems Administration and Web Services. Section 517 now called Systems Administration and Web Services.
  • Chapter 519 Networking and Telecommunications Services: Renumbered to Chapter 518.

Part Six

  • 640.03 SUNY Cortland Advisement Philosophy and Guidelines: Moved to Undergraduate Catalog Academic Policy A.02.
  • 645.03 Academic Policy Regarding Study Abroad: Moved to Undergraduate Catalog and Graduate Catalog study abroad pages. 

Part Seven

No changes.

Part Eight

No changes.

Organizational Chart

  • Director of the The Learning Center moved from Student Affairs to Academic Affairs reporting to the provost.
  • Director of Athletics moved from Academic Affairs to Student Affairs reporting to the vice president.
  • Director of Campus Recreation moving from reporting to the vice president for student affairs to the associate vice president.
  • Student affairs case manager title changed to assistant director of outreach services.
  • Substance Abuse and Prevention changed to Prevention Education.
  • Title of Associate Provost, Academic Affairs changed to Vice Provost for Academic Affairs and Institutional Effectiveness.
  • New position: Assistant Vice Provost for Student Achievement.
  • Offices of Advisement and Transition, Extended Learning, International Programs, and Student Registration and Record Services moved to report to the Assistant Vice Provost for Student Achievement.

2021

Overall

  • Document name changed from College Handbook to SUNY Cortland Handbook.
  • New section, Appendix: Change Log, added. 

Introduction

  • Clarified audience, reflected document name change, added president's designee for approval.

Part One

  • 150.03 SUNY Cortland Faculty Bylaws: Clarified that Faculty Senate Chair serves on the College Council and added the chief diversity and inclusion officer as an ex officio member of the Faculty Senate.

Part Two

Part Three

No changes.

Part Four

Part Five

Part Six

Part Seven

Part Eight

No changes.

Organizational Chart

  • Under Associate Vice President, Institutional Advancement, updated director titles, added Director of Development.
  • Under Associate Provost, Academic Affairs, added Director, Writing Programs. Under Director of Writing Programs, added Coordinator, Writing Center. Deleted Coordinator, College Writing Program.
  • Under President, updated Assistant Vice President, Human Resources to Associate Vice President.
  • Under Provost and Vice President, Academic Affairs, updated Assistant Vice President, Information Resources to Associate Vice President.
  • Under Associate Vice President, Information Resources, removed Project Manager.